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UC San Diego Space Review

The University of California San Diego reaches out to campus partners every fall and spring to collect and maintain accurate information for efficient space utilization across campus.

The deadline to update your information for the Fall Space Review is October 28, 2022. Space managers should accurately enter and maintain the following information.

Required

  1. Floor Plans: Walls, windows and doors need to be accurate, along with cubicle and furniture placement in office areas (academic, administrative and research). CAD files are preferred, but other measurements or floor plan corrections are accepted. FSIM staff can assist you with corrections at rmpfeedback@ucsd.edu.
  2. Space IDs: Sometimes spaces are not visibly marked, including open office spaces with multiple work stations. Consult rmpfeedback@ucsd.edu for assistance or if you have questions about the proper space identifiers.
  3. Space Classifications: All spaces must be given an accurate space classification.
  4. Department Allocation: All Assignable Square Footage (ASF) must be given a space allocation to the appropriate department.
  5. Work Location: Work locations must be assigned for all non-remote active employees* working at least one day per week (or equivalent  20%) on campus.**
    • Primary Location: Used in conjunction with Capacity and Total Shared Capacity in the Occupancy section to drive the Occupancy Calculation for utilization in office facilities. Only one primary location is allowed for each employee.
    • Secondary Location: Used in conjunction with Capacity and Total Shared Capacity in the Occupancy section to drive the Occupancy Calculation for utilization in office facilities. Any number of secondary locations are allowed for each employee when necessary.
    • Occupancy: Capacity and Total Shared Capacity are applied to the total headcount in Primary and Secondary Location sections to drive the Occupancy (utilization) Calculation for utilization in office facilities.
    • Occupancy Calculation: Utilization metrics derived from Primary, Secondary and the Capacity and Total Shared Capacity fields. Utilization calculations are not applied to non-office spaces.
    • Check-In Location: Used for field staff who “check-in” to a building location. The work in that location may be light, but the work effort and staff hours should take place primarily outside of that room for those in the Check-in Location.
    • A space may have staff in the Primary, Secondary and Check-in locations at the same time.

*UC Path criteria for employees to be entered into Tririga:

  • Job Indicator = primary
  • HR Status = active
  • Employee Class = staff:career
  • Excludes casual/restricted

**Work Location information is currently being hosted by both Service Now and Tririga. FSIM is working with ITS and HR/LR partners to streamline the workflow.

Preferred

Please also provide the following information.

  1. Cluster Allocations: Review and correct your department Clusters and their allocations as needed.
  2. Business Unit Manager: Only one Business Unit Manager is allowed per department
    • Space Manager: A minimum of one is required, multiple space managers are allowed per department.
    • Department Contacts: Assign people to the following roles. The number of roles may change depending on the department size.
    • Other roles: The roles assigned to departments can be customized (both rules and types of role). If you have an idea, communicate it to your VC space representative and have them contact us.

Need Training?

We recommend reviewing the Tririga Training and Resources eLearning videos.