Chancellor's Space Information Review

Throughout the year, all UC San Diego space managers should accurately enter and maintain space data for efficient space management and utilization across campus.

Every fall, the campus provides space information to the UC Office of the President to conform with state reporting requirements and to inform long range, building lifecycle and capital project planning. This information is necessary for daily operations, planning and analysis for the main campus, Scripps Institution of Oceanography and UC San Diego Health locations in La Jolla, Hillcrest and across San Diego County.

The Fall 2023 Review closes on Oct. 31.

Space Management Contributors

Each VC area has access to Facilities Information Management — the campus space management system. See a list of contributors by VC area. If you have questions about the list or would like to submit changes, join the Tririga Community of Practice or contact Kirk Belles.

Required

1. Floor Plans: Walls, windows and doors need to be accurate, along with cubicle and furniture placement in office areas (academic, administrative and research). CAD files are preferred, but other measurements or floor plan corrections are accepted. Notify FSIM staff for floor plan corrections at rmpfeedback@ucsd.edu.
2. Space IDs: Sometimes spaces are not visibly marked, including open office spaces with multiple work stations. If you have questions about the proper space identifiers, consult FSIM staff at rmpfeedback@ucsd.edu.
3. Space Classifications: All spaces must be given an accurate space classification (PDF guide).
4. Department Allocation: All Assignable Square Footage (ASF) must be given a space allocation to the appropriate department.
5. Cluster Allocation. Review and correct your department Clusters and their allocations as needed.

Preferred

Please remind your staff to update their Work Location Information (work arrangement and location) if they have not done so already.

Frequently Asked Questions