RMP Information Technology Advisory Group

The RMP IT Advisory Group (ITAG) coordinates resources to support project execution, project management and business analysis and facilitates coordination across functional and organizational boundaries.

The group:

Advises the Vice Chancellor on IT investment priorities that focus IT resources on the largest business impact
Coordinates resources to support project execution, project management and business analysis across functional and organizational boundaries
Seeks to standardize the management of process, methods and technology for current and proposed projects to ensure IT resources are focused on the right things, at the right time, increasing confidence and accuracy of forecasted schedules and Measure actual cost, value, and ROI contribution.
Is responsible for delivering:
- An IT projects roadmap to meet RMP initiatives in support of the campus’ strategic plan
- A structured, reliable project scorning process aimed at prioritizing investments and focusing IT resources on work that will make the largest business impact
- Improved IT project success and execution

Monthly Update

See the Project Status Update (PDF).

Members

Chair: Eliud Escobedo, RMP Business Transformation Management
RMP Representatives:
- Kirk Belles, Campus Planning
- Sandy Sears, Bookstore and Imprints
- Paula Johnson, Policy & Records Administration
- Julie Lukehart, Early Care & Education
- Robert Meza, Community Safety
- Greg Nishihira, Fleet Services
- Elaine Nocito, Capital Program Management
- Brent Polite, Transportation Services
- Wendy Schiefer, Facilities Management
- Donnamarie Smith, Environment, Health & Safety
- Office of the Vice Chancellor
  - Simona Capsa, Finance
  - Jake Guss, Controller/Financial Officer
  - Mahoe Nakanelua, Finance
  - Colleen Sheehan, Multimedia Communications
- Information Technology Services Representatives:
  - Michael Howell, Business and Technology Services
  - Vladmir Orlic, Business and Technology Services

Projects in Progress

Project Status Update (PDF)

VC Administration

RMP Unit	Project Name	Project Charter/Details	Start Date	Go Live
Policy & Records Administration	Notices & Flyers		3/1/2018	TBD
Policy & Records Administration	Chancellor Form	project request template	3/1/2017	TBD
Policy & Records Administration	Conflict of Interest Form	project request template	4/3/2017	TBD
Policy & Records Administration (ESR*)	Enterprise Document Management System	program site	TBD	TBD
Policy & Records Administration	Freedom of Information Act		TBD	TBD
RMP Admin. – All Departments	Timekeeping Solution		TBD	Bookstore and CPM; in progress; other units: TBD
RMP Admin. – All Departments	RMP Support Ticketing System for Business Applications (ServiceNow)		TBD	TBD

Health and Safety

RMP Unit	Project Name	Project Charter/Details	Start Date	Go Live
Environment Health & Safety / Police Department	Triton Alert	project request template	3/1/2018	8/30/2018
Environment Health & Safety	Emergency Management		TBD	TBD
Environment Health & Safety	CSUA – UCSD / UCI / UCR		TBD	TBD
Environment Health & Safety	Audits & Inspections		1/2/2019	TBD
Environment Health & Safety	Infrastructure and Application Support		TBD	TBD

Facilities - Plan, Design, Build, Operate and Maintain

RMP Unit	Project Name	Project Charter/Details	Start Date	Go Live
Campus Planning (ESR*)	FIM TRIRIGA – Space Management	FIM	1/3/2018	5/20/2019
Campus Planning (ESR*)	FIM TRIRIGA – Real Estate	FIM	1/3/2018	12/2019
Facilities Management	Maximo Upgrade & Redesign		3/5/2018	TBD
Facilities Management	Project Tracking Tool		9/2018	TBD
Facilities Management	Energy Storage Systems (ESS)		1/3/2018	3/9/2018
Facilities Management	Sustainability CA-10		1/3/2018	4/27/2018
Facilities Management	Bachman Parking Structure EV Charger		TBD	TBD
Facilities Management	EnergyCap		11/12/2018	2/28/2018
Facilities Management	Interloc	project request template	9/4/2017	5/1/2018

Auxiliary Services

RMP Unit	Project Name	Project Charter/Details	Start Date	Go Live
Bookstore & Imprints	Retail Management Replacement		TBD	On Hold

Parking, Commuting and Campus Mobility

RMP Unit	Project Name	Project Charter/Details	Start Date	Go Live
Transportation Services	UC Path – Parking and Transportation Payroll Deductions		10/2018	TBD
Transportation Services	Special Events App		TBD	TBD

Completed Projects FY 2018/2019

RMP Unit	Project Name	Project Charter/Details	Start Date	Go-Live
RMP Admin, Chief of Staff	Mobility App		TBD	1/2019
Imprints	Efi Digital Storefront Upgrade		2/2019	5/2019
Imprints	EFI PrintSmith Vision		1/2019	5/2019
Transportation Services	Coupon Codes	project request template	12/15/2018	7/5/2018
Transportation Services	Park Assist – Osler Parking Structure		TBD	TBD
RMP Admin,	SQL Server Upgrade		9/1/2017	4/30/2018
Police Department	Microkey	project request template	4/18/2017	7/31/2018